Cookie Policy

XpensePro ("we," "us," "our") uses cookies and similar tracking technologies on our website and mobile application (collectively, the "Service"). This Cookie Policy explains what these technologies are, why we use them, and your choices regarding their use.

This Cookie Policy should be read in conjunction with our Privacy Policy, which provides additional information about how we collect, use, and protect your personal information.

1. What Are Cookies?

1.1 Cookies

Cookies are small text files that are placed on your device (computer, smartphone, tablet) when you visit a website. Cookies are widely used to make websites work more efficiently and provide information to website owners.

1.2 Similar Technologies

We also use similar tracking technologies, including:

• Web Beacons (Pixel Tags): Small graphic images embedded in web pages or emails that allow us to track page views and email opens
• Local Storage: HTML5 local storage and other browser storage mechanisms that store data on your device
• Session Storage: Temporary storage that expires when you close your browser
• SDKs and APIs: Software development kits used in our mobile applications to collect usage data
• Device Fingerprinting: Techniques that combine device characteristics to create a unique identifier

1.3 First-Party vs. Third-Party

• First-Party Cookies: Set by XpensePro directly and used to provide core functionality
• Third-Party Cookies: Set by external service providers (e.g., analytics providers, advertising networks) to help us improve and market our Service

1.4 Session vs. Persistent Cookies

• Session Cookies: Temporary cookies that are deleted when you close your browser
• Persistent Cookies: Remain on your device for a set period or until you delete them

2. Why We Use Cookies

We use cookies and similar technologies for the following purposes:

2.1 Essential Functionality

• Authenticate your identity and maintain your login session
• Remember your account preferences and settings
• Enable core features of the Service
• Secure the Service and protect against fraud
• Balance server load and ensure optimal performance

2.2 Performance and Analytics

• Understand how you use our Service
• Analyze usage patterns and trends
• Measure the effectiveness of our features
• Identify and fix technical issues
• Improve the Service based on user behavior

2.3 Personalization

• Remember your preferences (language, timezone, currency)
• Provide personalized content and recommendations
• Customize your user experience
• Remember your choices (e.g., cookie consent preferences)

2.4 Marketing and Advertising

• Deliver relevant advertisements
• Measure advertising effectiveness
• Limit the number of times you see an advertisement
• Track conversions and marketing campaign performance

3. Types of Cookies We Use

4. Cookie Categories

5. Third-Party Cookies

We use third-party service providers who may set their own cookies when you use our Service. We do not control these cookies. Please review the privacy policies of these third parties for more information.

5.1 Analytics Providers

5.2 Advertising Networks

5.3 Other Third-Party Services

• Payment Processors: Secure payment processing (PCI-compliant)
• Email Service Providers: Transactional and marketing email delivery
• Customer Support Tools: Help desk and live chat functionality
• CDN Providers: Content delivery and performance optimization

6. Your Cookie Choices

You have several options to manage cookies and tracking technologies:

6.1 Cookie Consent Banner

When you first visit our website, a cookie consent banner will appear allowing you to:

• Accept all cookies
• Reject non-essential cookies
• Customize your cookie preferences by category

You can change your preferences at any time by clicking the "Cookie Settings" link in the footer of our website.

6.2 Browser Settings

Most web browsers allow you to control cookies through their settings. You can:

• Block all cookies
• Block third-party cookies only
• Delete cookies when you close your browser
• Delete all existing cookies
• Receive notifications when cookies are set

How to manage cookies in popular browsers:

• Google Chrome
• Mozilla Firefox
• Apple Safari
• Microsoft Edge

6.3 Opt-Out Tools

You can opt out of targeted advertising through industry opt-out programs:

• Digital Advertising Alliance (DAA): optout.aboutads.info
• Network Advertising Initiative (NAI): optout.networkadvertising.org
• European Interactive Digital Advertising Alliance (EDAA): youronlinechoices.eu

6.4 Do Not Track (DNT)

Some browsers include a "Do Not Track" (DNT) feature. Currently, there is no industry standard for how to respond to DNT signals. We do not currently respond to DNT browser signals.

6.5 Mobile Advertising Identifiers

You can reset or limit ad tracking on mobile devices:

• iOS: Settings → Privacy & Security → Tracking → Allow Apps to Request to Track (OFF)
• Android: Settings → Google → Ads → Opt out of Ads Personalization (ON)

7. Mobile App Tracking

7.1 Mobile SDKs

Our mobile applications use Software Development Kits (SDKs) that perform functions similar to cookies. These SDKs collect information about your device and app usage to:

• Provide core app functionality
• Analyze app performance and crashes
• Understand user behavior and improve features
• Deliver personalized content
• Measure marketing campaign effectiveness

7.2 Device Information

Our mobile apps may collect:

• Device type, model, and operating system
• Unique device identifiers (IDFA on iOS, AAID on Android)
• IP address and general location
• App version and settings
• Mobile carrier information

7.3 App Permissions

We request certain permissions to provide functionality:

• Camera: To capture receipt images (if enabled)
• Storage: To save expense documents locally
• Notifications: To send expense alerts and reminders
• Location: For mileage tracking (optional, with your permission)

You can manage app permissions in your device settings.

7.4 Push Notifications

If you enable push notifications, we collect device tokens to send you notifications. You can disable push notifications at any time in your device or app settings.

8. Updates to This Cookie Policy

We may update this Cookie Policy from time to time to reflect changes in our cookie practices or for legal, operational, or regulatory reasons.

When we make material changes, we will notify you by:

• Updating the "Last Updated" date at the top of this page
• Displaying a notice on our website or in our app
• Sending an email notification (for significant changes)

We encourage you to review this Cookie Policy periodically to stay informed about our use of cookies.

9. Contact Us

If you have questions or concerns about our use of cookies or this Cookie Policy, please contact us: